Application and Issuance of Various Certificates
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- Application and Issuance of Various Certificates
*The place to apply varies depending on the certificate. Please be sure to check before applying.
To improve security, the special website for undergraduate students has been discontinued. (November 28, 2025)
Faculty certificate (current students/graduates)
Faculty certificate (current students/graduates)
Certificate issued by Academic Affairs Department
- Transcript of academic records (Japanese and English)
- Certificate of expected graduation (Japanese and English)
- Certificate of enrollment (Japanese and English)
- Transcripts and graduation certificate (only available to students enrolled in 1983 or later, in Japanese only)
- Certificate of completion (Japanese and English)
- Certificate of withdrawal (Japanese and English)
- Graduation certificate (Japanese and English)
- Certificate of enrollment (Japanese and English)
- Certificate of Leave of Absence (Japanese and English)
- Certificate of academic results and expected graduation (Japanese only)
- Certificate of enrollment period (Japanese and English)
- Recommendation letter (Japanese/English)
*Due to the ongoing reduction in flights to various countries and regions, there is a possibility that there may be delays in the delivery of international mail items sent.
If you wish to have your item shipped overseas, please be sure to check the post office website to see if it can be shipped by EMS.
Certificate issued by Career Center for Teacher Education (contact number: +81-42-691-)
-
- Certificate of expected teacher license acquisition
- Character certificate (character examination report)
- Certificate of expected completion of social education officer course
- Curator course completion certificate
- Certificate of Curator Course Completion
- Certificate of academic ability (former basic qualification and credit acquisition certificate)
- Social Education Officer Course Completion Certificate
- Social Education Officer Course Credit Completion Certificate
Notes
- For certificates related to the special courses (teacher training course, social education officer course, and curator course), please see the link below on the Career Center for Teacher Education website.
- Home page address of Career Center for Teacher Education
- Please request a letter of recommendation from your seminar professor.
- In principle, a transcript may be used in place of the certificate of course completion required for the qualification of social welfare officer. Please submit a transcript.
-
Certificates issued by Student Affairs Department (contact number: +81-42-691-9475)
- School attendance certificate
- Student discount card (issued by Papyrus Mate for undergraduate students only)
- Dormitory certificate
-
Certificate issued by the Health Center (Inquiries: +81-42-691-9373)
- Health certificate
- Physical certificate
Certificate of Distance Learning Division
Certificate of Distance Learning Division
-
Distance Learning Division
-
(Inquiries: Weekdays 9:30-17:00, Saturdays 9:30-12:00, Closed Sundays and public holidays)
〒192-8577 1-236 Tanukicho, Hachioji City, Hachioji Central Tower 4F
Certificates for Special Courses (Current Students and Graduates)
Certificates for Special Courses (Current Students and Graduates)
-
Certificate issued by International Affairs Office (Contact: ryugakuseika@soka.ac.jp)
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- Student ID card reissue (Japanese/English)
- Certificate of enrollment (Japanese and English)
- Certificate of enrollment (graduates only)
- Transcript of academic records (Japanese and English)
- Certificate of Completion (Japanese and English)
- Certificate of expected completion (Japanese and English)
- Attendance certificate (Japanese and English)
- Tuition fee payment certificate (Japanese and English)
- Dormitory fee payment certificate (Japanese and English)
- JASSO study incentive fee (Japanese/English)
- Japanese Government Scholarship Students (Japanese and English)
- Makiguchi Scholarship (Japanese and English)
【Notes】
*If you would like a certificate other than the above or a certificate with a specified format, please contact International Affairs Office.
Certificates issued by Academic Affairs Department (undergraduate)
Certificates issued by Academic Affairs Department (undergraduate)
Certificates issued by Academic Affairs Department
Please refer to the links below. If you need a certificate that is not listed in the links below or a certificate that does not use our university's format, please contact Academic Affairs Department in advance. In that case, please note that the number of days it takes to issue the certificate will be different from usual.
*The number of days required for issuance does not include Saturdays, Sundays, holidays, and outside of window hours.
*Due to the continuous reduction in flights to various countries and regions, there is a risk of delays in the delivery of international mail.
If you wish to ship overseas, please be sure to check the post office's website to see if it will be delivered by EMS.
*Please note that during the period from late March ~ early May, it may take longer to issue and ship certificates than usual due to the increase in the number of certificate applications.
*Certificates are not issued during the year-end and New Year holidays. Please contact Academic Affairs Department for details.
notice
There are three ways to apply. Please note that the application method may differ depending on the certificate.
How to apply
(1) Applying via the online certificate payment system
*The certificate of enrollment (certificate of enrollment) is currently being prepared for online application. If you would like to apply online, please contact Academic Affairs Department.
Important Notices for Using the Online Application System
- In addition to the certificate issuance fee and postage (including express delivery fees), a designated system usage fee is required.
- A credit card in your name or that of a relative is required.
- You will need to upload an image of a document (※1) that can verify your identity via the Internet.
- Once payment has been completed, we are unable to issue a refund or receipt due to system limitations. If you have any questions, please be sure to contact us in advance.
- Due to the ongoing reduction in air flights to various countries and regions, there is a possibility that delivery of sent international mail items may be delayed. If you wish to have your item delivered overseas, please be sure to check the post office website to see if it can be delivered by EMS.
*1: Driver's license (Japanese), passport, residence card, health insurance qualification confirmation, My Number card (front side only).
If you do not have any of the above, please contact us in advance.
(If you are requesting a certificate for taking the Licensed Psychologist Examination, please select "Transcript of Academic Records/Graduation Certificate" and write "For taking the Licensed Psychologist Examination" in the "Contact Information" field.)
(2) Applying at the counter
Application by the person
Please bring the following two items to the Academic Affairs Department counter.
➀ Identification documents
Driver's license (Japan), passport, residence card, health insurance eligibility certificate, My Number card (front only).
If you do not have any of the above, please contact us in advance.
(2) Issuance fee
Cash (Certificate purchased at the certificate issuing machine)
Application by a proxy (someone other than the person in question)
If you are applying by an agent (other than the graduate), please bring the following four items to the Academic Affairs Department counter (Global Square 1st floor).
➀ Certificate Stated Copy of certificate that can confirm the identity of the person (graduate)
Driver's license (Japan), passport, residence card, health insurance eligibility certificate, My Number card (front only).
If you do not have any of the above, please contact us in advance.
(2) Issuance fee
Cash (Certificate purchased at the certificate issuing machine)
(3) Power of attorney
The certificate has the signature and seal of the person (graduate) himself/herself.
Power of attorney format (please print it out.) ）
~Example~
I, "(Name on the certificate)" will entrust "(Agent's name)" with the application and receipt of "(certificate type)".
[Date, signature and seal of name on certificate]
(4) A certificate that confirms the identity of the agent himself/herself
Driver's license (Japan), passport, residence card, health insurance eligibility certificate, My Number card (front only).
If you do not have any of the above, please contact us in advance.
(3) Applying by mail
Application by the person
[Required documents, etc.]
1. Certificate application form, 2. Copy of identification document, 3. Fee, 4. Return envelope
1. Certificate application form (You can print it out and use it)
*Please fill out the above information, print it out and submit it.
If you cannot print 1, please fill in the application form below.
- Name at time of enrollment, in furigana *If you would like an English certificate, please also state the Roman alphabet name used on your passport
- date of birth
- Student ID number, graduation year (If you don't remember your student ID number, it's okay.)
- Current address, telephone number (cell phone number, email address, etc., to contact you in case of any errors)
- Delivery address (only enter if different from current address)
- Required certificate type and quantity
- Purpose and destination
- If you are applying for a school report, please include the name of the seminar instructor.
② Copy of identification document
Driver's license (Japanese), passport, residence card, health insurance qualification confirmation, My Number card (front only).
If you do not have any of the above, please contact us in advance.
③Payment
Postal fixed amount money order (registered cash is also acceptable) *Please do not write anything on the postal fixed amount money order.
④Reply envelope
Please write the recipient's name clearly and affix a stamp. *Please refer to the link below for postal rates.
→ Postage rates are here (link to the post office website)
| Certificate Quantity | kinds | weight | Fee |
|---|---|---|---|
| Up to 4 copies (1-4 copies) | Standard size (long size 3) | Up to 50g | 110 yen |
| Up to 8 copies (5-8 copies) | Non-standard | Up to 100g | 180 yen |
| Up to 13 copies (9 to 13 copies) | Up to 150g | 270 yen | |
| Up to 21 copies (14-21 copies) | Up to 250g | 320 yen | |
| If you wish to send by express | Please add express shipping fee to the above postage fee | 300 yen | |
*Postal rates have been revised since October 1, 2024. The revised amount has been reflected.
For more details, please see the links below.
Japan Post Office website: https://www.post.japanpost.jp/service/2024fee_change/index.html
<Where to apply>
Certificate Section Academic Affairs Department Department, Educational Academic Affairs Office, Soka University 1-236 Tangi-machi, Hachioji City, Tokyo 192-8577, Japan 192-8577
Application by a proxy (someone other than the person in question)
If applying via proxy (someone other than the applicant), please enclose the following two items in addition to items 1 to 4.
⑤ Power of attorney
Signature and seal of the person whose name appears on the certificate (graduate)
Power of Attorney Format (You can print it out and use it)
~Example~
I, "(Name on Certificate)", hereby authorize "(Name of Agent)" to apply for and receive "(Type of Certificate)".
[Date, signature and seal of the name on the certificate]
⑥ Copy of a certificate verifying the identity of the agent
Driver's license (Japanese), passport, residence card, health insurance qualification confirmation, My Number card (front only).
If you do not have any of the above, please contact us in advance.
(Contact information)
Soka University Academic Affairs Office, Academic Affairs Department (Tel: 042-691-2203)
Inquiry hours: Monday through Friday 9:30-17:00, Saturday 9:30-12:00
*During long holidays (summer and end of the school year), the office is open only on weekdays from 9:30 to 17:00. Please note that the office is closed on entrance exam days and during the New Year holidays.
Various certificates and notifications
Various certificates and notifications
Issued at the Student Affairs Department Office
| type | commission | What you need | Date of issue | remarks |
|---|---|---|---|---|
| School attendance certificate | free | Student card | the next day | Fill out the application form |
| Dormitory certificate | 200 yen | Student card | 2 days later | Application form from Papyrusmate |
| ※Student ID reissue | 2,000 yen | Photo of your face (4 x 3 cm) | 2 days later | Application form from Papyrusmate |
*Student ID card reissue: Reissues are limited to one time during enrollment. From the second time onwards, please contact the Student Affairs Department Division.
If the card needs to be reissued due to a magnetic defect, a fee of 1,000 yen will be charged.
Certificates issued by automated certificate issuing machines (Papyrus Mate)
| type | commission | remarks |
|---|---|---|
| Student fare discount certificate (student discount) | free | You can issue up to 10 tickets per year. *If you wish to request more than 10 copies, please apply at the Student Affairs Department Division. |
Regarding various notifications and applications
| type | Department in charge | remarks |
|---|---|---|
| Change of student address and phone number | Student Affairs Department | Change it yourself on the portal site |
| Change of guarantor's address/phone number | 〃 | 〃 |
| Notification of change of guarantor | 〃 | Receive the required form at the Student Affairs Department Office, fill in the necessary information and submit it. |
| Notification of change of tuition and dormitory fee payer | 〃 | 〃 |
| Training camp/study trip notification | 〃 | Receive the required form at the Student Affairs Department Office, fill in the necessary information and submit it. (Applications as a club should be made by the Alumni Association) |
| Overseas Travel Notification (for groups) | 〃 | Receive the required form at the Student Affairs Department Office, fill in the necessary information and submit it. (Applications as a club should be made by the Alumni Association) |
| Overseas Travel Notification | 〃 | Receive the required form at the Student Affairs Department Office, fill in the necessary information and submit it. |
| Public absence | 〃 | When participating in official sports matches |
| 〃 | 〃 | When participating in an official university event as a student representative, etc. |
| Public absence | Career Center | Employment Exam |
| Public absence | Academic Affairs Department | Anything other than the above |
| Application for Leave of Absence | 〃 | Receive the required form at the Academic Affairs Department Office, fill in the necessary information and submit it. |
| Request for withdrawal | 〃 | 〃 |
| Transfer (withdrawal) application | 〃 | 〃 |
[For current students] Applying for and issuing certificates (Graduate School of "Economics", "Law", "Letters", "Education", "International Peace Studies" and "Science and Engineering")
[For current students] Applying for and issuing certificates (Graduate School of "Economics", "Law", "Letters", "Education", "International Peace Studies" and "Science and Engineering")
Certificate type and issuance fee
| Certificate Type | papyrus | Issuance fee | remarks | |
|---|---|---|---|---|
| Certificate of enrollment | Japanese sentence | ○ | 200 yen |
Students on leave |
| English ※ | ✘ | |||
| Academic transcript | Japanese sentence | ○ | 300 yen | |
| English ※ | ✘ | |||
| Certificate of expected completion | Japanese sentence | ○ | ||
| English ※ | ✘ | |||
| Certificate of Leave of Absence | Japanese sentence | ○ |
Only issued to students on leave of absence |
|
| English ※ | ✘ | |||
| Survey report ※ | ー | |||
Number of days it takes to issue
- Once the university has confirmed your application, it will be prepared within approximately two days (excluding Saturdays, Sundays, and public holidays).
Certificates marked with an asterisk (*) in the "Certificate type" column will take approximately 7 days to be issued. - If you choose to have the certificate mailed after it has been issued, it will take additional time to issue the certificate and additional time to mail it. Please note that this is subject to postal conditions.
How to apply
(1) Apply at the counter using Papyrusmate (certificate issuing machine)
Certificates marked with a circle in the table above are issued directly by Papyrusmate.
For certificates marked with an ✘ in the table above, please issue an application form through Papyrus Mate and bring it to the respective graduate school office.
(2) Applying through the online application form for current students
・When sending money from within Japan, we accept payments via "bank transfer" to a designated account.
・When sending money from overseas, we accept payments via the international payment service "Wise." (Payment methods vary depending on the country of residence and currency used.)
- Details of payment method will be notified individually after submitting the above form.
*Please note that this service is not available to graduates.
*Please note that some certificates may not be accepted.
Certificates that can be applied for through the online application form for current students
- Certificate of enrollment (Japanese and English)
- Transcript (Japanese and English)
- Certificate of expected completion (Japanese and English)
- Student discount card
Notes
*If you require a certificate other than those listed above or a certificate with a specified format, please contact the relevant graduate school office.
*If you would like a certificate of expected completion, please make sure that you meet the requirements for issuing the certificate before applying.
*Health certificates are not available on this website. Please contact the Health Center separately for application procedures.
(3) Applying by mail
Applications by current students themselves
[Required documents, etc.]
1. Certificate application form, 2. Copy of identification document, 3. Fee, 4. Return envelope
1. Certificate application form (You can print it out and use it)
*Please fill out the above information, print it out and submit it.
If you cannot print 1, please fill in the application form below.
- Name, Furigana *If you would like an English certificate, please also state your name in Roman letters as used on your passport
- date of birth
- Student ID number
- Current address, telephone number (cell phone number, email address, etc., to contact you in case of any errors)
- Delivery address (only enter if different from current address)
- Required certificate type and quantity
- Purpose and destination
② Copy of identification document
Only Japanese driver's license, passport, health insurance qualification certificate, and basic resident registration card are accepted.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number card.
③Payment
Postal fixed amount money order (registered cash is also acceptable) *Please do not write anything on the postal fixed amount money order.
④Reply envelope
Please clearly state the addressee and affix a stamp.
| Certificate Quantity | kinds | weight | Postage |
|---|---|---|---|
| Up to 4 copies (1-4 copies) | Standard size (long size 3) | Up to 50g | 110 yen |
| Up to 4 copies (1-4 copies) | Non-standard | Up to 50g | 140 yen |
| Up to 9 copies (5-9 copies) | Up to 100g | 180 yen | |
| Up to 14 copies (10-14 copies) | Up to 150g | 270 yen | |
| Up to 24 copies (15-24 copies) | Up to 250g | 320 yen | |
| If you wish to send by express | Please add express shipping fee to the above postage fee | 300 yen | |
*Postal rates have been revised since October 1, 2024. The revised amount has been reflected.
<Where to apply>
[Graduate School of Humanities] Graduate School Section, Academic Affairs Division 2, Soka University 1-236 Tangi-machi, Hachioji City, Tokyo 192-8577, Japan 192-8577
[Graduate School of Science and Engineering] Academic Affairs Department, Faculty of Faculty of Science and Engineering Soka University 1-236 Tangi-machi, Hachioji City, Tokyo 192-8577, Japan 192-8577
Application by proxy (someone other than the student)
If applying via proxy (someone other than the student), please enclose the following two documents in addition to items 1 to 4.
⑤ Power of attorney
Signature and seal of the person whose name appears on the certificate (graduate)
Power of Attorney Format (You can print it out and use it)
~Example~
I, "(Name on Certificate)", hereby authorize "(Name of Agent)" to apply for and receive "(Type of Certificate)".
[Date, signature and seal of the name on the certificate]
⑥ Copy of a certificate verifying the identity of the agent
Only Japanese driver's license, passport, health insurance qualification certificate, and basic resident registration card are accepted.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number card.
[For Graduates] Application and Issuance of Certificates (Graduate School of "Economics", "Law", "Letters", "Education", "International Peace Studies" and "Science and Engineering")
[For Graduates] Application and Issuance of Certificates (Graduate School of "Economics", "Law", "Letters", "Education", "International Peace Studies" and "Science and Engineering")
Certificate type and issuance fee
| Certificate Type | Issuance fee | Issued to | ||
|---|---|---|---|---|
| Alumni | Dropout | |||
| Academic transcript | Japanese sentence | 300 yen | ○ | ○ |
| English ※ | ○ | ○ | ||
| Degree certificate | Japanese sentence | ○ | ||
| English ※ | ○ | |||
| Certificate of enrollment | Japanese sentence | ○ | ○ | |
| English ※ | ○ | ○ | ||
| Survey report ※ | ー | ○ | ||
| Certified Psychologist Examination Completion Certificate and Subject Completion Certificate * | ー | ○ | ||
| School withdrawal certificate (in English) | Japanese sentence | ○ | ||
| English ※ | ○ | |||
Number of days it takes to issue
- Once the university has confirmed your application, it will be prepared within approximately two days (excluding Saturdays, Sundays, and public holidays).
Certificates marked with an asterisk (*) in the "Certificate type" column will take approximately 7 days to be issued. - If you choose to have the certificate mailed after it has been issued, it will take additional time to issue the certificate and additional time to mail it. Please note that this is subject to postal conditions.
How to apply
(1) Applying via the online certificate payment system
*Please note that current students cannot use this service.
You can complete all procedures for applying for a certificate online.
Important Notices for Using the Online Application System
- In addition to the certificate issuance fee and postal charges (including express delivery charges), you will also be required to pay a designated system usage fee.
- You will need a credit card (VISA, MasterCard) in your name or in the name of a relative.
- You will need to upload an image of a document (※1) that can verify your identity via the Internet.
- Once payment has been completed, the certificate issuance fee, postage fee (including express delivery fee), and system usage fee will not be refunded under any circumstances. If you have any questions, please be sure to consult us in advance.
*1: Only Japanese driver's license, passport, health insurance qualification confirmation, and basic resident registration card are accepted. If you do not have any of the above, please contact us in advance. Please do not submit your My Number card.
(2) Applying at the counter
*Even if you apply at the counter, we cannot issue the card on the same day. Please check "Number of days it takes to issue the card."
Application by the graduate himself/herself
Please bring the following two items to the counter (Graduate School of Liberal Arts: Global Square 1st Floor, Graduate School of Science and Engineering: Faculty of Science and Engineering Building 1F).
➀ Identification documents
Driver's license (Japan), passport, health insurance eligibility certificate, and basic resident register card are required.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number Card.
(2) Issuance fee
Cash (Certificate purchased at the certificate issuing machine)
(3) Return envelope *Only if you wish to receive it by mail
It means that the address is clearly written and a stamp is affixed.
Application by proxy (someone other than the graduate)
If you are applying by a representative (other than the graduate), please bring the following four items to the counter (Graduate School of Liberal Arts: Global Square 1st floor, Graduate School of Science and Engineering: 1st floor of the Faculty of Science and Engineering Building).
➀ Certificate Stated Copy of certificate that can confirm the identity of the person (graduate)
Driver's license (Japan), passport, health insurance eligibility certificate, and basic resident register card are required.
If you do not have any of the above, please contact us in advance.
(2) Issuance fee
Cash (Certificate purchased at the certificate issuing machine)
(3) Power of attorney
The certificate has the signature and seal of the person (graduate) himself/herself.
Power of attorney format (please print it out.) ）
~Example~
I, "(Name on the certificate)" will entrust "(Agent's name)" with the application and receipt of "(certificate type)".
[Date, signature and seal of name on certificate]
(4) A certificate that confirms the identity of the agent himself/herself
Driver's license (Japan), passport, health insurance eligibility certificate, and basic resident register card are required.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number Card.
(5) Return envelope *Only if you wish to receive it by mail
It means that the address is clearly written and a stamp is affixed.
List of return envelope types and postage rates
| Certificate Quantity | kinds | weight | Postage |
|---|---|---|---|
| Up to 4 copies (1-4 copies) | Standard size (long size 3) | Up to 50g | 110 yen |
| Up to 4 copies (1-4 copies) | Non-standard | Up to 50g | 140 yen |
| Up to 9 copies (5-9 copies) | Up to 100g | 180 yen | |
| Up to 14 copies (10-14 copies) | Up to 150g | 270 yen | |
| Up to 24 copies (15-24 copies) | Up to 250g | 320 yen | |
| If you wish to send by express | Please add express shipping fee to the above postage fee | 300 yen | |
*Postal rates have been revised since October 1, 2024. The revised amount has been reflected.
(3) Applying by mail
Application by the graduate himself/herself
[Required documents, etc.]
1. Certificate application form, 2. Copy of identification document, 3. Fee, 4. Return envelope
1. Certificate application form (You can print it out and use it)
*Please fill out the above information, print it out and submit it.
If you cannot print 1, please fill in the application form below.
- Name, Furigana *If you would like an English certificate, please also state your name in Roman letters as used on your passport
- date of birth
- Student ID number, year of graduation (If you don't remember your student ID number, it's okay.)
- Current address, telephone number (cell phone number, email address, etc., to contact you in case of any errors)
- Delivery address (only enter if different from current address)
- Required certificate type and quantity
- Purpose and destination
② Copy of identification document
Only Japanese driver's license, passport, health insurance qualification certificate, and basic resident registration card are accepted.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number card.
③Payment
Postal fixed amount money order (registered cash is also acceptable) *Please do not write anything on the postal fixed amount money order.
④Reply envelope
Please clearly state the addressee and affix a stamp.
| Certificate Quantity | kinds | weight | Postage |
|---|---|---|---|
| Up to 4 copies (1-4 copies) | Standard size (long size 3) | Up to 50g | 110 yen |
| Up to 4 copies (1-4 copies) | Non-standard | Up to 50g | 140 yen |
| Up to 9 copies (5-9 copies) | Up to 100g | 180 yen | |
| Up to 14 copies (10-14 copies) | Up to 150g | 270 yen | |
| Up to 24 copies (15-24 copies) | Up to 250g | 320 yen | |
| If you wish to send by express | Please add express shipping fee to the above postage fee | 300 yen | |
*Postal rates have been revised since October 1, 2024. The revised amount has been reflected.
<Where to apply>
[Graduate School of Humanities] Graduate School Section, Academic Affairs Division 2, Soka University 1-236 Tangi-machi, Hachioji City, Tokyo 192-8577, Japan 192-8577
[Graduate School of Science and Engineering] Academic Affairs Department, Faculty of Faculty of Science and Engineering Soka University 1-236 Tangi-machi, Hachioji City, Tokyo 192-8577, Japan 192-8577
Application by proxy (someone other than the graduate)
If applying via proxy (someone other than the graduate himself/herself), please enclose the following two documents in addition to items 1 to 4.
⑤ Power of attorney
Signature and seal of the person whose name appears on the certificate (graduate)
Power of Attorney Format (You can print it out and use it)
~Example~
I, "(Name on Certificate)", hereby authorize "(Name of Agent)" to apply for and receive "(Type of Certificate)".
[Date, signature and seal of the name on the certificate]
⑥ Copy of a certificate verifying the identity of the agent
Only Japanese driver's license, passport, health insurance qualification certificate, and basic resident registration card are accepted.
If you do not have any of the above, please contact us in advance. Please do not submit your My Number card.